If you are a US freelancer, contractor, self-employed, or vendor, the business you work for may require you to provide a completed W-9 Tax Form. Everything you need to know about this document is gathered here.

The fillable W-9 Form is a one-page paper issued by the IRS but processed by third parties (such as banks, companies, and numerous businesses). It should be completed by part-time workers, freelancers, and self-employed persons whose annual income exceeds $600 and sent to those requesting this document.

With its help, an employee provides their personal data and taxpayer identification number, and an employer reports to the tax office on the amounts paid. Also, when filling out the form, a freelancer confirms the awareness that part of their earnings goes to cover relevant taxes.

All templates, one way or another related to taxes, including fillable W-9, can be found on the IRS official website. A simpler and more convenient option is to use our service. You don't have to spend a lot of time looking for the right paper, and besides, there is useful information here if you have any questions while filling it out. We follow the updates and provide users only with the latest versions.

There is a list of situations in which you are required to fill out a W-9 online. It includes the following points:

There is a list of situations in which you are required to fill out a W-9 online. It includes the following points:

Before sending documents, make sure you are forwarding them to the rightful recipient.

The term "boss" usually refers to a head of a full-time employee. In such a relationship, you are required to complete a Form W-4. If your boss asks you to send them a completed blank W-9 form, it can only mean that the organization considers you a freelancer. Before starting work, make sure you and management are on the same page and assume the same employment form.

The editable W-9 consists of a single page. Besides, the IRS provides detailed instructions, so there should be no problems with filling it out on our service.

1. Enter your and your company names.
2. Next, select the form of your business from the proposed options, for example, Individual or S Corporation. If the list does not include an option that suits you, use the "Other" column and the "Exemption" section to clarify it.
3. After that, enter your full address, to which your customer can send return info in the future.
4. In Part I, write in your Taxpayer Identification Number. Depending on the form of business, it can be SSN or EIN.
5. In Part II of the IRS W-9 Form, you need to add your signature and date. It confirms that the information entered is correct. Please note that this section lists exceptions to the source of funds. If they apply to your situation, see the accompanying instructions.

There are several options for obtaining this paper:

Please note that you should not submit this file to the IRS. It is used by third parties for whom you provide goods and services. Unlike most tax papers, the electronic W-9 Form has no fixed deadlines. You should use it upon request and not on a specific date.

The IRS leaves you and your customers the choice of filing the form. You can either do it electronically or download the file on your device for later printing. Most businesses have switched to paperless workflow long ago, so digital docs are preferable. For other cases, our service provides a print option.